Effective Date: 01 July 2026
K M College of Pharmacy (“the College”, “we”, “our”, or “us”) respects your privacy and is committed to protecting the personal information of students, parents, guardians, staff, and website visitors.
This Privacy Policy explains how we collect, use, store, and protect personal information through our website and our official communication services, including WhatsApp notifications.
1. Information We Collect
We may collect and process the following information:
- Student Name
- Roll Number / Enrollment Number
- Parent or Guardian Name
- Parent or Guardian Mobile Number
- Student Attendance Information
- Contact information submitted through enquiry or admission forms
- Website usage information such as IP address, browser type, pages visited, and device information
2. Purpose of Data Collection
The information collected is used to:
- Send attendance notifications to parents or guardians.
- Send academic and administrative notifications.
- Respond to enquiries submitted through our website.
- Improve our website and services.
- Maintain institutional records.
- Comply with applicable legal and regulatory requirements.
3. WhatsApp Notification Service
The College uses the WhatsApp Business Platform to send official notifications such as attendance alerts.
These messages may include:
- Student Name
- Roll Number / Enrollment Number
- Attendance Status
- Official communication from the College
Messages are sent only for legitimate academic and administrative purposes.
4. Data Sharing
The College does not sell, rent, or trade personal information.
Information may be shared only with trusted service providers when necessary to operate our services, including:
- Website hosting providers
- Cloud service providers
- Meta Platforms, Inc., for the delivery of WhatsApp Business messages
- Government or regulatory authorities where required by law
These service providers are authorized to process information only for the purposes of providing services to the College.
5. Cookies and Analytics
Our website may use cookies and similar technologies to:
- Improve website performance
- Remember user preferences
- Analyse website traffic
- Enhance user experience
Users may disable cookies through their browser settings. However, some features of the website may not function properly if cookies are disabled.
6. Data Security
The College implements appropriate administrative, technical, and physical safeguards to protect personal information against unauthorized access, disclosure, alteration, or destruction.
Although we strive to protect personal information, no method of transmission over the Internet or electronic storage is completely secure. Therefore, absolute security cannot be guaranteed.
7. Data Retention
Personal information is retained only for as long as necessary to:
- Provide academic and administrative services
- Maintain institutional records
- Fulfil legal and regulatory obligations
- Resolve disputes and enforce institutional policies
When personal information is no longer required, it will be securely deleted or anonymized where appropriate.
8. Children’s Privacy
K M College of Pharmacy provides educational services to students, including those whose parents or guardians receive official communications.
Personal information relating to students is processed solely for educational, administrative, and communication purposes. Parents or guardians may contact the College regarding questions about student information.
9. Third-Party Services and Links
Our website may contain links to third-party websites or services.
The College is not responsible for the privacy practices, security, or content of external websites. Users are encouraged to review the privacy policies of those third-party websites before providing personal information.
10. Changes to this Privacy Policy
The College may update this Privacy Policy from time to time to reflect changes in legal requirements, institutional practices, or technological developments.
Any updates will be published on this page, and the Effective Date at the top of this document will be revised accordingly.
11. Contact Us
For questions regarding this Privacy Policy or the handling of personal information, please contact:
K M College of Pharmacy
Melur Road, Uthangudi, Madurai – 625107
Tamil Nadu, India
Website: https://kmcp.ac.in/
Email: contact@kmcp.ac.in
Phone: +91 9655926080